Innovation for innovation: how the Innovation Centre of the Ústí nad Labem Region digitalized with Tabidoo

Having processes on salami is not cool. And having messy grant applications isn’t cool either. Thanks to Tabidoo we brought clarity, speed and the ability to adapt to current legislation to the Innovation Centre of the Ústí nad Labem Region, where chaos soon disappeared and clarity was gained.

Petr Kříž, partner Tabidoo

Cuk? No, ICUK!

The Innovation Centre of the Ústí Region (ICUK for short) was established with the cooperation of the university, the region and the chamber of commerce to promote entrepreneurship and attract startups to the Ústí Region. It currently runs a startup incubator, organises public events and connects businesses, schools and others in the region.

To make sure the innovation centre truly practiced what it preached, it teamed up with our partner, Petr Kříž, who won the public procurement process, to digitalise its internal processes. Petr knows better than anyone that neglecting business processes is anything but smart. That’s why he focuses on process automation, business digitalisation, and the development of web and mobile applications.

The task was clear: to manage grant applications efficiently

The main challenge in the digitalization was the need to build a system for managing grant applications that is not only clear, but above all complies with legislative and organizational requirements. These change over time, so it was crucial to have a flexible tool that could adapt quickly to any changes.

Neither Excel nor Google docs met the legal needs for strict grant approval standards. In addition, many people were entering the process, so it was key to set up roles really thoroughly. And neither of the tools mentioned allowed this. The need to strictly adhere to GDPR and public space rules or the need to have a notification system to keep participants informed about the status of applications were other challenges on the imaginary list that ICUK and Petr Kříž had to face.

Tabidoo has adapted, as always

When considering several alternatives on the market, the choice fell on Tabidoo – a system that you don’t have to adapt to, but that adapts to you and your requirements. However, flexibility was not the key thing that played a role in the choice. The Czech localisation, compatibility with Czech legislation and a good price/performance ratio were also decisive.

Multiple implementations in one single solution

• During the implementation of Tabidoo, the following occurred:
• linking Tabidoo with ARES via Make,
• setting up email notifications informing about the current status of applications,
• defining access rights according to user roles or
• easy creation and management of new applications.

Bottom line – the system was ready within a few months and fully met the needs of the Innovation Centre of the Ústí nad Labem Region.

Control? We have it!

Innovation on behalf of Tabidoo brought control over the entire application process. In addition to the fact that the applications are kept clear in real time, all legislative requirements (whether GDPR or public sector rules) are also met. The notifications set up speed up collaboration and eliminate delays, which has resulted in minimising the chaos that was found between documents and spreadsheets.