Hundreds of products, thousands of data points. How Svorto took control of its business processes

“We didn’t want another system we would have to adapt to. We wanted a system that would adapt to us.”

When your product portfolio grows, spreadsheets can no longer keep up

Family-owned company Svorto has been manufacturing orthopedic products since 1905. Over the years, not only has its product portfolio expanded, but so has the amount of information the company needs to manage every day.

Individual products vary in size, material, and intended use. Each variant comes with its own specifications, images, certificates, and product descriptions. And all this information needs to be available for the e-shop, business partners, printed materials, and international markets.

The catch? Data was scattered across spreadsheets and documents. Updating a single piece of information could mean editing multiple files. Managing different language versions added even more work, and every new product increased the risk of inconsistencies.

The result was slower processes, repetitive manual tasks, and a more complicated product launch process. Svorto needed a centralized environment that would bring its business data together and make it easier to manage and use.

One system instead of an ever-growing number of spreadsheets

Following an initial analysis, implementation partner Emberix selected Tabidoo as the platform for Svorto.

The goal wasn’t to transform the entire company overnight. Quite the opposite. From the beginning, the solution was designed to digitalize individual processes step by step, without significantly disrupting day-to-day operations.

It started with product data. Contracts, assets, inspections, and other operational processes gradually followed. Now, employee attendance is next.

1. All product data in one place

The first step was creating a centralized product database. Emberix built a structure for managing product information in Tabidoo, imported existing data, and configured basic automations.

The system now enables Svorto to manage product specifications, images, certifications, and multilingual product descriptions in one place. The solution also includes automations for data exports, product description translations, and other repetitive tasks.

Svorto now has a single source of truth for product information, making updates and further use of the data much easier.

Future phases will also include integrating Tabidoo with the company’s existing systems, including its e-shop.

2. Digitalizing contracts, assets, and operational compliance

But the digital transformation didn’t stop at product data. In the second phase, Emberix expanded Tabidoo to cover additional areas of the company’s operations.

The platform now provides a centralized environment for managing contracts, company assets, equipment inspections, compliance checks, employee training, and occupational health examinations. An important part of the solution is its dashboards, which display key information and upcoming deadlines. For selected critical deadlines, the system also sends automated email notifications.

Instead of manually tracking deadlines across multiple records, the company now has all essential information clearly organized in one place.

3. Employee attendance: The next step

Tabidoo’s flexibility made it possible to build on the existing system and reuse available data when preparing the digitalization of employee attendance. This phase is currently underway.

The goal is to replace the Excel spreadsheets used every month to track employee attendance and move the entire process into a unified environment.

Svorto can therefore continue expanding its use of Tabidoo without having to introduce a separate system for every new business process.

What has Tabidoo brought to Svorto?

Centralized product data

Product information, certificates, images, and multilingual descriptions are managed in one environment. This makes updates easier and reduces the risk of inconsistent information across different channels.

Less repetitive work

Automated exports, translations, and other tasks simplify product data management and speed up related processes.

Better visibility across operations

Contracts, assets, inspections, compliance checks, employee training, and occupational health examinations are all managed through a centralized system.

Automated deadline tracking

Dashboards and email notifications help employees stay on top of important operational requirements and upcoming deadlines.

Room for further digitalization

The platform can be gradually expanded to meet the company’s evolving needs, without requiring custom software development for every new application.

Better data as a foundation for future growth

Another important benefit of the solution is Svorto’s improved readiness for international expansion.

A unified product data structure makes it easier to translate, share, and reuse information for marketing and communication with business partners in foreign markets.

Digitalization therefore does more than simplify everyday administration. It also creates a stronger data foundation for the company’s future growth.

Digital transformation doesn’t have to happen overnight

Svorto’s story shows that improving business efficiency doesn’t have to begin with a complete overhaul of every system. Sometimes, all it takes is identifying the area where scattered data and manual work cause the biggest challenges, solving that problem, and gradually expanding from there.

That’s exactly the approach Svorto and Emberix took.

What started with product information has expanded into operational management, with employee attendance now being prepared as the next step.

All within a single platform that can continue adapting to the company’s changing needs.

What about your business processes?

How many spreadsheets, documents, and separate records does your company rely on to keep things running? With Tabidoo, you can start with one process and gradually digitalize others. From product data and contracts to everyday business operations.

Fewer spreadsheets. Greater visibility. One platform that adapts to your business.