Tabidoo vs Freelo: Comparison

Pricing is another important difference: Freelo charges per user on its paid plans, while Tabidoo has no per-user fees.

Do you need to track deadlines or manage the entire process?

Imagine a manufacturing company that wins a new order. The project manager divides the work into tasks, assigns responsibilities, and sets deadlines. But the order is also connected to a customer, a quote, production documentation, inventory items, and future servicing. Each of these has its own lifecycle.

And that’s where the decision begins: does your company need a project management tool, or a custom business information system? Freelo helps teams organize project work. Tabidoo lets companies connect projects with the data and processes behind their delivery.

It’s not that one tool is universally better. They serve different needs. And if you want to digitalize more than task management, Tabidoo offers broader possibilities.

Tabidoo vs. Freelo: What are the main differences?

Feature	Tabidoo	Freelo
Primary purpose	Building custom business applications	Project and team task management
Tasks and projects	Custom applications tailored to your needs	Ready-to-use project management environment
CRM and customers	Connected records and custom CRM	Information and communication within projects
Orders, inventory, and assets	Separate, connected applications	Outside the tool’s primary focus
Data relationships	Custom structures and relationships between tables	Task dependencies and project management features
Time tracking	Can be built around your own processes	Built-in time and cost tracking
Automation	Workflows based on business rules	Project automation and bulk actions
AI	AI-powered application creation and editing	AI integrations for project work
Users	No per-user fees	Paid plans priced per user

The most important difference? Freelo provides a ready-made way to manage projects. Tabidoo lets you design how your business operates.

What does Freelo do particularly well?

Freelo has a clear strength that deserves recognition: straightforward, easy-to-use project management. Teams can assign tasks, set deadlines, discuss assignments, share files, and track progress.

Freelo also offers features that are particularly useful for agencies, project teams, and service businesses:

• Time tracking and project budgets. Monitor hours worked, costs, and project budget usage.
• Project views. Options include Kanban boards, calendars, and timelines, depending on the plan.
• Client collaboration. Higher-tier plans offer guest accounts without requiring additional full licenses.
• Invoicing support. Time reports can be connected to selected invoicing services.
• Czech-language support. Local customer support is an advantage for Czech-speaking teams.

If you manage a team that primarily needs visibility into tasks, deadlines, and hours worked, Freelo can be a very practical solution.

But if you also need to manage the business information behind those tasks, project management alone may not be enough.

Where does Tabidoo go beyond a traditional project management tool?

1. Data isn’t just an attachment to a task

In Freelo, you can attach documents to tasks, communicate with colleagues, and use custom fields. In Tabidoo, you can create separate records with their own structures and relationships.

For example: Customer → Contract → Order → Production equipment → Service request

Each item is an independent record that can be connected to the others. When a customer’s contact details change, you don’t have to update them across multiple unrelated project cards. You work with a single, connected source of data.

That’s a major advantage wherever a company needs more than a list of tasks.

2. Not every business activity needs to be managed as a project

Not every business process has a start date, a deadline, and a task list. Company vehicle records, recurring inspections, employee training, and contract management all work differently.

With Tabidoo, you can build an application for each of these areas, complete with appropriate fields, permissions, and automations.

Project management can become one part of your system rather than the only way to organize your business.

3. You can create applications for specific roles within your company

A production manager needs a different overview than a salesperson. HR works with different information than a service technician. In Tabidoo, you can customize forms, views, and access permissions for individual roles.

For example, a technician opens a service record, enters the work completed, and attaches documentation. The service manager monitors open requests. The salesperson can access the related customer history.

Everyone works with connected data, but each person sees the information relevant to their role.

4. With Tabidoo AI, you can start by describing what you need

Want to build a complaint management system? Or an application for approving purchase orders? With Tabidoo AI, you don’t have to search for the right project template first. Simply describe what the application should do: „I need to track customer complaints, assign them to responsible employees, monitor resolution deadlines, and store related documentation.” AI helps you build the initial application, which you can then customize.

Freelo is also developing AI integrations. However, its primary focus remains project and task management.

Tabidoo AI helps you build business applications themselves, rather than simply working within an existing project management environment.

5. Digitalization doesn’t have to stop with one department

Let’s say you start with an order management application. A few months later, you need to add service requests. Then purchase approvals. Eventually, asset management.

With Tabidoo, you can gradually expand these areas and connect them.

You don’t have to choose between dozens of separate project boards or purchase a new software solution for every additional business process.

This ability to grow step by step is especially important for companies that want to build a sustainable system rather than solve just one immediate problem.

Tabidoo vs. Freelo: How much do they cost?

Tabidoo uses a capacity-based pricing model, while Freelo charges per user on its paid plans. Neither approach is automatically better for every company. The right choice depends on team size, usage, and required features.

Tabidoo pricing

Plan	Monthly price with annual billing	Number of users
Free	CZK 0	Unlimited
Basic	CZK 1,500	Unlimited
Standard	CZK 3,000	Unlimited
Pro	CZK 6,000	Unlimited
Enterprise	Custom pricing	Unlimited

Prices exclude VAT.

For example, the Basic plan includes 10 applications, 25,000 records per application, and 1,000 workflow executions per day.

Freelo pricing

Plan	Price with annual billing
Free	Free, with project and user limits
Lite	Per-user pricing, with a promotional first-year offer starting at CZK 165/user/month
Business	From CZK 269/user/month in the displayed pricing model; rates vary by team size
Premium	CZK 499/user/month in the displayed pricing model
Enterprise	Custom pricing

Prices and limited-time discounts may change. The per-user price of the Business plan varies depending on the number of purchased licenses.

What does this mean for a growing company?

Imagine a company where sales, production, warehouse staff, and administration all contribute to the order management process. Initially, five people work with the data. Over time, another fifteen join.

With Tabidoo, the subscription price doesn’t increase simply because more users are added. A plan upgrade may only be needed when usage exceeds the included capacity.

With Freelo, the cost of paid user seats depends on team size. However, it’s worth noting that Freelo Business offers free guest accounts for selected external collaborators and clients.

If your system needs to serve the entire company rather than just a project team, Tabidoo’s pricing model is a significant competitive advantage.

When should you choose Freelo, and when is Tabidoo better?

Business need	Better fit
Quickly implement ready-made task management	Freelo
Track working hours and project budgets without custom setup	Freelo
Build a CRM connected to orders	Tabidoo
Manage assets, inspections, or service operations	Tabidoo
Customize data structures to match business processes	Tabidoo
Gradually connect multiple departments	Tabidoo
Add employees without per-user license fees	Tabidoo

Tabidoo isn’t automatically the best solution for everyone. If you only want a ready-made project management tool, Freelo may save you the initial configuration work.

But if you need a system that adapts to your company’s specific processes and allows you to gradually digitalize additional operations, Tabidoo offers greater flexibility.

Frequently asked questions: Tabidoo vs. Freelo

Is Tabidoo an alternative to Freelo?

Yes. With Tabidoo, you can build an application for managing projects, tasks, and responsibilities. Unlike a specialized project management tool, you can also connect it to other business records, such as CRM, orders, or asset management.

Is Tabidoo cheaper than Freelo?

It depends on the number of users and required features. Tabidoo doesn’t charge per user, while Freelo uses per-user licenses on its paid plans. For broader use across a company, Tabidoo may therefore be more cost-effective.

Can Tabidoo manage projects and tasks?

Yes. You can build a project management application in Tabidoo with tasks, responsibilities, deadlines, statuses, and additional information. You can customize its structure to suit your needs.

Does Freelo offer CRM or order management?

Freelo allows teams to organize customer projects, communication, tasks, and related information. However, it isn’t primarily designed as a universal CRM or a platform for building custom business applications.

Can I build a project management application using AI?

Yes. With Tabidoo AI, you can describe how you want to manage projects, which information you need to track, and who will work with it. AI helps you prepare the first version of your application.

If your tasks are under control, is your business under control too?

Not necessarily.

You can have perfectly organized tasks, completed deadlines, and a clear project calendar. Yet you may still spend every day searching for the latest contract, figuring out who has the correct customer data, or wondering why order information is being copied between several systems.

Freelo helps teams stay organized. Tabidoo helps organize the data and processes that make their work possible.

And if you’re looking for a platform that can grow from a simple database into a connected system serving multiple departments, that’s a strong reason to choose Tabidoo.

Start with the application your business actually needs

You don’t have to transform your entire operation at once. Choose one process, describe it to Tabidoo AI, and create the first version of your own business application.